Job description
We seek a motivated and experienced Office Manager to join our client's London-based practice. The practice is a small team covering the Essex and London areas; the office manager position is based in the London office. The business has been operating for many years and has a strong history of working on single-dwelling, housing and conversion projects. They pride themselves on providing excellent customer service with a personal touch to ensure the client relationship is as natural as possible. They are now looking to acquire the services of a Office Manager to join their team, working full-time to provide all-around administrative and financial support, using Xero. The ideal candidate will be someone from an architecture/construction background with proven admin experience and who has used Xero or a similar platform. You must also be confident speaking on the phone and picking up additional tasks within the role when required.
The Role
• To complete general administrative tasks and secretarial duties within the office.
• To perform bookkeeping, credit control and invoicing. The company also has the support of an accountancy company, which submits the tax returns and provides general support to the company/office manager role.
• Creating leads and enquiries, managing CRM, using HubSpot.
• Answering incoming calls to the main office line.
• Maintaining Excel spreadsheets.
• Performing administrative tasks for Party Wall Surveying when needed.
• Dealing with the accountant for HR needs and expenses.
• Communicating with clients and consultants.
• Obtaining quotations from engineers, consultants and other parties
• Using Asana to manage all administrative work.
• Doing occasional cold calling and emailing to new businesses to introduce the company.
• Managing social media and marketing posts/emails occasionally.
The Candidate
• Previous experience in administration within the architecture/construction industry is essential.
• Confidence in using Xero or a similar program.
• Hybrid working, 3 days per week in the office, 2 days per week at home (although if preferred, the role can be entirely office-based)
• Previous experience using a CRM, ideally HubSpot.
• Good Microsoft Office skills, including basic Excel.
• Comfortable speaking on the phone.
If you’re interested in the role then please apply or send your CV with your location, salary and notice period, to jobs@whitespacerecruitment.co.uk. You can also message me on LinkedIn, www.linkedin.com/in/daisyflower
