Job description
We are working with a luxury client based in the Hammersmith area, who specialises in sourcing artwork for interior designers within the hospitality and residential sectors. They are looking for someone to join their team on a 10-month fixed-term contract working as a Purchasing Assistant alongside the Art Coordinators to assist with invoicing and orders within the business. They are looking for someone with experience in invoicing, The ideal candidate will be someone with strong organisational skills, a strong eye for detail and comfortable in juggling tasks as part of a small team.
The Role
Support the Senior Production Coordinator and Art team with purchasing tasks, including paying suppliers and tracking invoices.
Create purchase orders and prepare related documents (terms, agreements, and order details).
Help manage orders for sculptures, paintings, prints, and frames.
Assist with monthly finance tasks like credit card reconciliations and filing.
Communicate with artists, galleries, and suppliers to ensure documents and payments are accurate and on time.
Manage stock and reordering of printing supplies.
Provide general purchasing support to a team of 7.
The Candidate
Experience in buying large volumes of design or creative items.
Strong with numbers and detail-oriented.
Fast learner who can adapt quickly.
Friendly, clear communicator, and a team player.
Good at solving problems creatively.
Able to work on a range of different tasks and projects.
Self-motivated and highly organised.
Confident using Microsoft Excel (intermediate level), Google Workspace, Mac, Microsoft Teams, and file sharing tools.
Familiarity with art production processes (desirable but not essential).
Background or experience in fine art or a creative field (desirable but not essential).
Knowledge of Adobe Creative Suite (desirable but not essential).
If you’re interested in the role, then please send your CV with your location, salary and notice period, jobs@whitespacerecruitment.co.uk or message me on LinkedIn, www.linkedin.com/in/daisyflower
