Job description
Our client is a renowned architecture firm with offices based around the UK. They are now looking for an Accounts Receivable Assistant to join their London office based in Tower Hamlets. The role will involve raising client invoices, reconciling accounts, maintaining financial records, and assisting with credit control. They are looking for a detail-oriented and motivated candidate to help support their busy team. The ideal candidate will have at least 1 year of experience within the architecture sector or a similar field.
The Role
• Collaborate with the Accounts Receivable Accountant to prepare and issue client invoices accurately and promptly.
• Assist with credit control activities, including following up on overdue accounts and resolving payment-related queries.
• Accurately process customer payments using the Sage 200 system, ensuring prompt and correct data entry.
• Reconcile the accounts receivable ledger to ensure all incoming payments are properly recorded and allocated.
• Maintain up-to-date customer account information within the financial system.
• Communicate with project leaders to resolve billing discrepancies and respond to client queries.
• Work closely with the wider finance team to support financial reporting and reconciliation activities.
• Contribute to month-end closing processes and assist with internal reporting requirements.
• Provide documentation and support during audits as required.
• Handle general administrative duties, including managing filing systems and shared finance inboxes.
• Collaborate flexibly with colleagues across the business to support the wider financial needs of the business, including assisting with ad-hoc tasks and projects.
• Take ownership of personal learning and professional development, undertaking training as necessary to support growth in the role.
• Carry out any other reasonable and relevant duties as may be assigned from time to time.
The Candidate
• Minimum of 1 year’s experience in an accounts receivable, finance, or related role — ideally within the architecture, design, engineering, or built environment sectors.
• A degree in Finance, Accounting, or a related business discipline and/or a relevant professional qualification (AAT, CIMA, ACCA Level 3), or currently working towards one.
• Experience working in a high-volume transactional finance environment.
• Solid understanding of core financial principles, including debits and credits, financial statements, and the accounting cycle.
• Proficient in basic bookkeeping and transactional finance processes.
• Awareness of data protection regulations (e.g. GDPR) and best practices for handling confidential information.
• Strong working knowledge of Microsoft Excel and accounting systems such as Sage 200, Xero, QuickBooks, SAP, or similar.
• Highly organised with strong time management skills and the ability to meet deadlines effectively.
• Detail-oriented with a commitment to accuracy and high-quality work.
• Proactive and accountable, demonstrating initiative and ownership of responsibilities.
• Collaborative team player who contributes positively to shared objectives.
• Clear and effective communicator, keeping team members and stakeholders informed.
• Capable of drafting professional finance-related correspondence using templates or from scratch.
• Able to take clear, concise meeting notes or minutes when required.
If you’re interested in the role, then please apply or send your CV with your location, salary and notice period to jobs@whitespacerecruitment.co.uk. You can also message me on LinkedIn, www.linkedin.com/in/daisyflower
