Job description
We are working with a high-end interior design studio based in Bloomsbury, which is looking for an Administrative Assistant to join their growing team. This role will involve supporting the Studio Manager in administrative duties, alongside assisting the Director and the rest of the team. It’s a varied role where you will be assisting with PA-style duties, general admin and providing financial support. The ideal candidate will be someone who is looking to get into an admin-based role with pliantly of opportunity to learn and progress.
The Role
• Assist the Director with occasional personal and administrative tasks.
• File and process Directors’ expense claims accurately.
• Help maintain and troubleshoot office equipment, working with IT support when needed.
• Communicate effectively across the team using email, phone, and messaging tools.
• Keep digital and paper filing systems organised for easy access.
• Support employees by escalating IT issues and providing general office help.
• Perform receptionist duties, including answering phones and taking messages.
• Work with the intern/design assistant to keep meeting rooms clean and tidy before and after use.
• Welcome guests to the studio, offering refreshments and ensuring a professional first impression.
• Monitor office supply levels and send order requests to the Studio Manager.
• Help maintain overall office organisation and cleanliness alongside the Studio Manager.
• Arrange couriers for team members when needed.
• Run occasional errands for the studio, such as post office runs or printing jobs.
• Ensure tasks are completed with high accuracy and attention to detail, including a basic understanding of VAT and project costs.
The Candidate
• A degree in Business or similar.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong verbal and written communication skills.
• Excellent organisational and time-management abilities.
• Ability to handle confidential information with discretion.
• A positive attitude and willingness to learn.
• Previous office or customer service experience is a plus, but not required.
If you’re interested in the role, then please apply or send your CV with your location, salary and notice period to jobs@whitespacerecruitment.co.uk. You can also message me on LinkedIn, www.linkedin.com/in/daisyflower
