Job description
Our client is an award-winning architecture practice based in South West London who are renowned for its architecture, urban design, landscape and interior design. They are now looking for a Front of House Manager to join their team. The role will involve working with the admin and project teams and being responsible for the front of house and premises-related contracts and suppliers. The ideal candidate will be someone with experience working in a receptionist role with an interest in being in the architecture industry.
The Role
Send daily staff attendance email.
Answer phone calls and take messages.
Welcome visitors and sign them in and out.
Keep reception and meeting areas clean and tidy.
Make sure bathrooms and tea points are clean and fully stocked.
Keep stationery and printing areas organised and stocked.
Order office supplies when needed.
Book meeting rooms and arrange catering if needed.
Sort and deliver post and packages.
Check and manage the company info email inbox.
Order weekly snacks, drinks, and kitchen items.
Set up Friday refreshments and presentations.
Plan lunch breaks and holiday cover with admin team so reception is always covered.
Train new admin staff on reception duties.
Keep staff info up to date in the system and brochure.
Prepare welcome packs for new starters.
Organise CPD seminars and training sessions.
Arrange work experience placements.
Work with suppliers and cleaning staff.
Help with fire safety checks and risk assessments.
Give out office keys to new staff and collect from leavers.
Book regular maintenance visits and file service reports.
Manage office recycling and waste collections.
Update contact details, job titles, and supplier lists every 3 months.
Help with quarterly reports on paper use and staff travel.
Arrange archive box pickups and deliveries.
Keep track of off-site storage.
Update and manage the office contact list.
Make sure tasks follow company quality standards.
The Candidate
Interested in working in an architectural or creative business.
Can handle multiple tasks, stay organised, and manage time well.
Good written and spoken communication skills.
Well-organised and able to solve problems proactively.
Careful and pays attention to detail.
Used to working in a busy role and can priorities tasks.
Friendly and professional when dealing with clients and visitors.
Confident using Microsoft Word, Excel, PowerPoint, and Outlook.
Quick to learn, self-motivated, and able to work alone or with a team.
Gets along well with others and builds good relationships.
If you’re interested in the role, then please send your CV with your location, salary and notice period, d.flower@whitespacerecruitment.co.uk or message me on LinkedIn, www.linkedin.com/in/daisyflower
